What To Know
- To create a subtask, simply hover over the main task in the task list and click on the “+” icon that appears.
- To indicate that a subtask is related to a specific main task, indent it by clicking on the “>” icon next to the subtask name.
- Use subtasks to create a checklist of items that need to be completed before the main task can be marked as done.
Asana subtasks are a game-changer for project management. By breaking down large tasks into smaller, manageable chunks, you can streamline your workflow, improve collaboration, and achieve your goals faster. This comprehensive guide will teach you everything you need to know about how to use Asana subtasks effectively.
1. Create a New Subtask
To create a subtask, simply hover over the main task in the task list and click on the “+” icon that appears. A new subtask field will open up.
2. Name and Assign Subtasks
Enter a clear and concise name for the subtask and assign it to the appropriate team member. You can also set a due date and add a description if needed.
3. Indent Subtasks
To indicate that a subtask is related to a specific main task, indent it by clicking on the “>” icon next to the subtask name. This will create a visual hierarchy that makes it easy to track progress.
4. Mark Subtasks as Complete
Once a subtask is completed, check the box next to its name to mark it as such. This will update the progress of the main task and notify the team.
5. Reorder Subtasks
To adjust the order of subtasks, simply drag and drop them in the task list. This allows you to prioritize tasks and ensure a logical workflow.
6. Convert Subtasks to Tasks
If a subtask becomes too large or complex, you can convert it into a separate task. Right-click on the subtask and select “Convert to Task” to create a new task item.
7. Use Subtasks for Different Purposes
Subtasks are not just for breaking down large tasks. They can also be used for:
- Tracking dependencies: Create subtasks for tasks that depend on other tasks being completed.
- Assigning specific responsibilities: Divide a task into subtasks and assign each one to a different team member.
- Creating checklists: Use subtasks to create a checklist of items that need to be completed before the main task can be marked as done.
The Benefits of Using Asana Subtasks
There are numerous benefits to using Asana subtasks, including:
- Improved task management: Break down large tasks into smaller, more manageable chunks.
- Enhanced collaboration: Assign subtasks to team members and track their progress.
- Increased productivity: Streamline your workflow and achieve goals faster.
- Reduced stress: Avoid feeling overwhelmed by large tasks by breaking them down into smaller steps.
- Improved project visibility: Track the progress of all subtasks and the main task in one place.
Takeaways: Unlock the Power of Asana Subtasks
Asana subtasks are an essential tool for project management teams looking to enhance their workflow and achieve success. By understanding how to use them effectively, you can break down complex tasks, improve collaboration, and streamline your project management process.
Basics You Wanted To Know
Q: Can I create subtasks for subtasks?
A: No, Asana does not currently allow for nesting subtasks within subtasks.
Q: How can I view all subtasks for a specific project?
A: Go to the project view and click on the “Subtasks” tab to see a list of all subtasks within that project.
Q: Can I filter subtasks based on assignee or status?
A: Yes, you can use the filters at the top of the subtask list to filter subtasks by assignee, status, or other criteria.
Q: How can I bulk edit subtasks?
A: Select multiple subtasks by holding down the Shift or Ctrl key and clicking on each subtask. Then, use the “Actions” button to bulk edit the selected subtasks.
Q: Can I add attachments to subtasks?
A: Yes, you can add attachments to subtasks by clicking on the “Attachment” icon in the subtask description field.
