What To Know
- However, if you wish to remove a status from a specific task.
- What is the difference between deleting a status and clearing a status.
- Deleting a status removes it from the system, while clearing a status removes it from a specific task.
ClickUp, the versatile work management platform, empowers users with a vast array of features. Among them, the status tracking functionality aids in organizing and monitoring tasks. However, as projects evolve, the need to remove statuses may arise. This guide will provide a comprehensive overview of how to delete statuses in ClickUp.
Identifying the Status
Before deleting a status, it’s crucial to identify it accurately. Statuses are categorized into two types:
- System Statuses: Predefined statuses such as “New,” “In Progress,” and “Closed.” These statuses cannot be deleted.
- Custom Statuses: User-created statuses that can be tailored to specific needs. These statuses can be deleted once no longer required.
Deleting Custom Statuses
To delete a custom status:
1. Navigate to the “Settings” tab.
2. Select “Custom Fields” from the left-hand menu.
3. Click on the “Statuses” tab.
4. Locate the custom status you wish to delete.
5. Click the three dots icon on the right and select “Delete.”
6. Confirm the deletion by clicking “Delete.”
Deleting Status Values
Custom statuses can have multiple values, such as “In Review” or “Approved.” To delete a specific value:
1. Follow the steps outlined in “Deleting Custom Statuses” to access the “Statuses” tab.
2. Click on the custom status whose value you want to delete.
3. Hover over the value you wish to remove and click the “X” icon.
4. Confirm the deletion by clicking “Delete.”
Deleting Statuses from Tasks
Once a status is deleted, it will be removed from all tasks associated with it. However, if you wish to remove a status from a specific task:
1. Open the task in question.
2. Click on the “Status” field.
3. Select “Clear Status.”
4. Click “Save.”
Deleting Statuses from Sprints
Statues can also be assigned to sprints. To delete a status from a sprint:
1. Open the sprint in question.
2. Click on the “Statuses” tab.
3. Hover over the status you wish to delete and click the “X” icon.
4. Confirm the deletion by clicking “Delete.”
Deleting Statuses from Reports
Statues can be displayed in reports. To remove a status from a report:
1. Create or open the report in question.
2. Click on the “Columns” tab.
3. Uncheck the box next to the status you wish to remove.
4. Click “Apply.”
Deleting Statuses from Workflows
Statues can be used as triggers and actions in workflows. To delete a status from a workflow:
1. Open the workflow in question.
2. Locate the step that uses the status.
3. Click on the “Edit” icon.
4. Select “Remove Status.”
5. Click “Save.”
Answers to Your Most Common Questions
Q: Can I delete system statuses?
A: No, system statuses cannot be deleted.
Q: What happens to tasks associated with a deleted status?
A: The tasks will lose their status and become uncategorized.
Q: Can I restore a deleted status?
A: No, deleted statuses cannot be restored.
Q: How do I prevent accidental status deletion?
A: Consider setting up user permissions to restrict access to status management.
Q: Can I delete statuses from multiple tasks simultaneously?
A: Yes, you can use the bulk update feature to delete statuses from multiple tasks at once.
Q: What is the difference between deleting a status and clearing a status?
A: Deleting a status removes it from the system, while clearing a status removes it from a specific task.
