What To Know
- In the “To” field, enter the email addresses of the recipients you want to forward the email to.
- If desired, you can add a message to the forwarded email in the message body.
- You can add a message to the forwarded email in the message body.
Forwarding emails is an essential task for efficient email management. Microsoft Outlook, a widely used email platform, offers a straightforward way to forward emails to other recipients. This blog post will provide a comprehensive guide on how to forward Outlook email, ensuring seamless email delivery.
Forwarding from the Reading Pane
1. Open the email: Select the email you want to forward from your inbox or any folder.
2. Click the “Forward” button: Locate the “Forward” button in the Outlook ribbon or on the message’s quick action bar.
3. Enter recipient addresses: In the “To” field, enter the email addresses of the recipients you want to forward the email to.
4. Add a message (optional): If desired, you can add a message to the forwarded email in the message body.
5. Click “Send”: Once you’re satisfied with the email, click the “Send” button to forward it to the specified recipients.
Forwarding from the Message Window
1. Double-click the email: Open the email you want to forward by double-clicking on it.
2. Click the “More” dropdown: In the message window, click on the “More” dropdown menu.
3. Select “Forward”: Choose the “Forward” option from the dropdown menu.
4. Enter recipient addresses: Fill in the “To” field with the email addresses of the recipients.
5. Add a message (optional): You can add a message to the forwarded email in the message body.
6. Click “Send”: Click the “Send” button to send the forwarded email.
Forwarding Multiple Emails
1. Select emails: Check the boxes next to the emails you want to forward from your inbox or any folder.
2. Click the “Forward” button: Locate the “Forward” button on the Outlook ribbon or the quick action bar.
3. Enter recipient addresses: Enter the email addresses of the recipients in the “To” field.
4. Add a message (optional): If needed, add a message to the forwarded emails in the message body.
5. Click “Send”: Click the “Send” button to forward the selected emails to the specified recipients.
Forwarding with Attachments
1. Open the email: Double-click on the email with attachments you want to forward.
2. Click the “Forward” button: Select the “Forward” button in the message window.
3. Attach files: Click on the “Attach File” icon in the message body.
4. Select attachments: Browse your computer and select the attachments you want to include.
5. Enter recipient addresses: Fill in the “To” field with the email addresses of the recipients.
6. Add a message (optional): You can add a message to the forwarded email in the message body.
7. Click “Send”: Click the “Send” button to forward the email with attachments.
Forwarding as an Attachment
1. Open the email: Double-click on the email you want to forward as an attachment.
2. Click the “More” dropdown: In the message window, click on the “More” dropdown menu.
3. Select “Forward as Attachment”: Choose the “Forward as Attachment” option from the dropdown menu.
4. Enter recipient addresses: Enter the email addresses of the recipients in the “To” field.
5. Add a message (optional): If needed, add a message to the forwarded email in the message body.
6. Click “Send”: Click the “Send” button to forward the email as an attachment.
Forwarding with Rules
1. Create a new rule: Go to the “Home” tab in Outlook.
2. Click “Rules”: In the “Move” group, click on the “Rules” button.
3. Select “Create Rule“: Choose the “Create Rule” option from the dropdown menu.
4. Set up criteria: Specify the criteria for triggering the rule, such as sender, subject, or keywords.
5. Select “Forward the message to”: In the “Actions” section, select the “Forward the message to” option.
6. Enter recipient addresses: Fill in the “To” field with the email addresses of the recipients.
7. Click “OK”: Click the “OK” button to save the rule.
Recommendations: Mastering Email Forwarding in Outlook
Forwarding emails in Outlook is a simple yet powerful feature that allows users to efficiently manage their email communication. By following the steps outlined in this guide, you can effortlessly forward emails from the reading pane, message window, or using rules. Remember to consider the appropriate forwarding method based on your specific needs, whether it’s forwarding a single email with attachments or setting up automated forwarding rules.
FAQ
Q: Can I forward emails without changing the original sender‘s address?
A: Yes, you can use the “Forward as Attachment” option to forward an email as an attachment, preserving the original sender‘s address.
Q: How do I forward emails with large attachments?
A: If the attachments are too large for email, consider using a file-sharing service like OneDrive or Google Drive to share the files securely.
Q: Can I set up rules to forward emails to multiple recipients?
A: Yes, you can use the “Forward the message to” action in the rule creation wizard to specify multiple recipient addresses.
