Unveil the Secrets: How to Print a Word Document with Track Changes and Hide Comments

Navigating the labyrinth of Microsoft Word‘s printing options can be daunting, especially when dealing with track changes and comments. But fear not, for this comprehensive guide will illuminate the path to printing your Word document with track changes visible and comments hidden, ensuring a seamless and professional output.

Understanding Track Changes and Comments

Track Changes: A Collaborative Canvas

Track changes is a feature in Word that allows multiple users to collaborate on a document while keeping a record of changes made. These changes are displayed as colored annotations in the document, providing a clear view of revisions and suggestions.

Comments: Annotations for Clarity

Comments, on the other hand, are annotations added by users to provide additional information or feedback on specific parts of the document. They appear as speech bubbles in the margins, facilitating discussions and clarifications.

Printing with Track Changes Visible

Method 1: Print with Markup

1. Open the Word document with track changes.
2. Click on the “File” menu.
3. Select “Print.”
4. In the “Settings” section, check the box for “Print Markup.”
5. Click “Print” to generate a document with visible track changes.

Method 2: Print as Final

1. Open the Word document with track changes.
2. Click on the “File” menu.
3. Select “Save As.”
4. In the “Save As” dialog box, click on the “Options” button.
5. In the “Options” window, uncheck the box for “Track Changes.”
6. Click “OK” to save the document without track changes.
7. Now, print the document to obtain an output without track changes.

Printing Without Comments

Method 1: Print Preview

1. Open the Word document with comments.
2. Click on the “File” menu.
3. Select “Print.”
4. Click on the “Print Preview” button.
5. In the Print Preview window, click on the “Comments” button and select “No Comments.”
6. Click “Print” to generate a document without comments.

Method 2: Print as Final

1. Open the Word document with comments.
2. Follow the steps outlined in “Printing with Track Changes Visible” (Method 2: Print as Final).
3. In the “Options” window, uncheck the box for “Comments.”
4. Click “OK” to save the document without comments.
5. Now, print the document to obtain an output without comments.

Customizing Print Options

Print Range

Specify the specific pages or sections of the document you want to print.

Print Orientation

Choose between portrait (vertical) or landscape (horizontal) orientation for your printed output.

Paper Size and Quality

Select the appropriate paper size and quality based on your printing needs.

Header and Footer

Add or modify header and footer information to enhance the presentation of your printed document.

Wrapping Up: A Polished Output at Your Fingertips

Mastering the art of printing Word documents with track changes and without comments empowers you to present your work professionally and efficiently. Whether it’s a collaborative document with multiple revisions or a final draft ready for distribution, this guide provides the necessary knowledge and techniques to achieve your desired printing outcomes.

Answers to Your Most Common Questions

1. How can I print a Word document with only accepted track changes?

Accept all track changes before printing. Click on the “Review” tab, then select “Accept” and “Accept All Changes.”

2. Is it possible to print only specific comments?

Yes, you can selectively print comments by clicking on the “Comments” button in the Print Preview window and choosing “Show Selected Comments.”

3. How can I remove all annotations from a Word document before printing?

Click on the “Review” tab, then select “Accept” and “Reject All Changes.” This will remove all track changes and comments.