Unveil the Secrets: How to Save a Clean Version of a Word Document Without Track Changes

Maintaining a clean and untracked version of your Word document is crucial for seamless collaboration and document management. Whether you’re working on a team project or simply want a pristine copy without clutter, saving a clean version without track changes is a must-know skill. In this comprehensive guide, we’ll delve into the various methods to achieve this task effortlessly.

Method 1: Using “Save As”

1. Click the “File” tab in the top-left corner.
2. Select “Save As” from the left-hand menu.
3. In the “Save As” dialog box, choose a new location for the clean version.
4. In the “Save as type” dropdown menu, select “Word Document (*.docx)”.
5. Uncheck the “Track Changes” checkbox.
6. Click the “Save” button.

Method 2: Using “Accept All Changes”

1. Click the “Review” tab in the top menu bar.
2. In the “Tracking” section, click the “Accept All Changes” button.
3. This will remove all tracked changes from the document.
4. Save the document using the “File” > “Save” option.

Method 3: Using “Keep Source Formatting Only”

1. Click the “Review” tab in the top menu bar.
2. In the “Tracking” section, click the “Options” button.
3. In the “Track Changes Options” dialog box, select the “Keep Source Formatting Only” option.
4. Click the “OK” button.
5. Save the document using the “File” > “Save” option.

Method 4: Using VBA Macro

1. Open the Word document you want to save without track changes.
2. Press Alt + F11 to open the VBA editor.
3. Insert a new module by clicking on “Insert” > “Module”.
4. Copy and paste the following code into the module:

“`vba
Sub SaveCleanVersion()
Dim newDoc As Document
Set newDoc = Documents.Add
newDoc.Content = ActiveDocument.Content
newDoc.TrackRevisions = False
newDoc.SaveAs FileName:=”CleanVersion.docx”
newDoc.Close
End Sub
“`

5. Run the macro by clicking the “Run” button or pressing F5.

Method 5: Using a Third-Party Tool

There are several third-party tools available that can help you save a clean version of a Word document without track changes. Some popular options include:

• Doc Scrubber
• Track Changes Remover
• CleanDocs

Method 6: Using the Command Line

If you’re comfortable with the command line, you can use the following command to save a clean version of a Word document:

“`
“C:Program FilesMicrosoft OfficerootOffice16WINWORD.EXE” /mFileSaveAs /s /t “CleanVersion.docx” “OriginalDocument.docx”
“`

Method 7: Using the REST API

For developers, the Microsoft Graph REST API provides a way to save a clean version of a Word document programmatically. Here’s an example using the Python library:

“`python
import requests

# Replace these values with your own
document_id = “YOUR_DOCUMENT_ID”
clean_document_name = “CleanVersion.docx”

# Make the request
response = requests.post(
f”https://graph.microsoft.com/v1.0/me/drive/items/{document_id}/saveCopy”,
json={
“destination”: {
“name”: clean_document_name
},
“keepTrackOfChanges”: False
}
)

# Check the response status code
if response.status_code == 201:
print(“Clean version saved successfully.”)
else:
print(“Error saving clean version.”)
“`

Wrapping Up

Saving a clean version of a Word document without track changes is a valuable skill that can streamline your workflow and ensure the integrity of your documents. By utilizing the methods outlined in this guide, you can effortlessly remove all tracked changes and preserve the original formatting of your document. Remember to choose the method that best suits your needs and preferences, and always keep a backup of your original document for safekeeping.

Information You Need to Know

Q: Can I save a clean version of a Word document without losing comments?

A: Yes, you can use the “Keep Source Formatting Only” method to remove tracked changes while preserving comments.

Q: Can I save a clean version of a Word document in a different file format?

A: Yes, you can use the “Save As” method and select a different file format from the “Save as type” dropdown menu.

Q: How can I automate the process of saving a clean version of a Word document?

A: You can use the VBA macro method or the REST API to programmatically save a clean version of a document.