What To Know
- Setting up the kiosk is a straightforward process that empowers businesses to streamline employee clock-ins, clock-outs, and time tracking.
- Ensure it has a stable internet connection and is accessible to employees in a convenient location.
- Navigate to the “Employees” tab in QuickBooks Time and add all employees who will be using the kiosk.
QuickBooks Time Kiosk is a cloud-based time tracking solution that simplifies time and attendance management. Setting up the kiosk is a straightforward process that empowers businesses to streamline employee clock-ins, clock-outs, and time tracking. This guide will provide a comprehensive overview of how to set up QuickBooks Time Kiosk step-by-step.
Step 1: Prepare the Kiosk Hardware
Obtain a dedicated computer or tablet to serve as the time kiosk. Ensure it has a stable internet connection and is accessible to employees in a convenient location.
Step 2: Create a QuickBooks Time Account
If you don’t already have one, create a QuickBooks Time account at https://time.quickbooks.com/. This is where you will manage employee time tracking and set up the kiosk.
Step 3: Add Employees to QuickBooks Time
Navigate to the “Employees” tab in QuickBooks Time and add all employees who will be using the kiosk. Enter their personal information, job titles, and any relevant details.
Step 4: Create a Time Kiosk
Under the “Settings” tab, select “Time Kiosks” and click on “Add Time Kiosk.” Provide a name for the kiosk and select the employees who will be authorized to use it.
Step 5: Customize Kiosk Settings
Configure the kiosk settings to meet your business needs. Options include:
- Clock-In/Clock-Out Options: Determine how employees will clock in and out (e.g., PIN, swipe card, etc.).
- Location Tracking: Enable location tracking to record employee clock-ins and clock-outs based on their physical location.
- Notifications: Set up email notifications for employee clock-ins, clock-outs, and overtime alerts.
Step 6: Install the Kiosk App
Download the QuickBooks Time Kiosk app from the Microsoft Store (Windows) or the Apple App Store (iOS). Install the app on the kiosk device you prepared in Step 1.
Step 7: Configure the Kiosk App
Open the QuickBooks Time Kiosk app and enter your QuickBooks Time credentials. Configure the app settings to match the settings you specified in QuickBooks Time.
Step 8: Test the Kiosk
Have your employees test the kiosk to ensure it is working correctly. Verify that they can clock in, clock out, and view their time cards.
Additional Considerations
- Security: Set up a PIN or swipe card system to prevent unauthorized access to the kiosk.
- Internet Connectivity: Ensure the kiosk has a stable internet connection to avoid disruptions in time tracking.
- Employee Training: Provide clear instructions to employees on how to use the kiosk and resolve any potential issues.
Wrapping It Up: Time Tracking Made Easy
Setting up QuickBooks Time Kiosk is a simple yet effective way to streamline time and attendance management. By following these steps, businesses can empower employees with convenient clock-in and clock-out options, while gaining access to accurate and real-time time tracking data.
Common Questions and Answers
1. Can I use QuickBooks Time Kiosk with my existing QuickBooks software?
Yes, QuickBooks Time Kiosk is compatible with QuickBooks Desktop, QuickBooks Online, and QuickBooks Payroll.
2. What are the benefits of using QuickBooks Time Kiosk?
Benefits include reduced manual time tracking, improved employee accountability, accurate payroll processing, and streamlined time off requests.
3. Can I track employee location using QuickBooks Time Kiosk?
Yes, location tracking is available as an optional feature. However, it requires employees to have the mobile app installed on their smartphones.
